Writing a highly effective job description depends on some special qualifications of the HR professional. There are lots of HR professionals but all of them are not capable to write an effective job description that will help to attack write candidates. So, only a concise job description helps candidates to get a good overview regarding the job tasks or responsibilities. Before writing down a job description, you just need to follow some steps for better results.
The job description is the written document in which all the information regarding a particular job including role, responsibilities, and duties is summarized in a systematic manner. The job description is originated from job analysis. There are many methods for job analysis from where HR professionals can get knowledge and conduct it accordingly.
Components of Job Description
A clear concept regarding the components of a job description enables HR professionals in writing a highly effective job description. Components of a highly effective job description can be pointed out as below:
- Job Title- An attractive job title is very helpful to attract talented candidates for applying for a position. This is actually the name of the vacant post.
- Job Location- It describes the area selected by the company where the candidate will be posted after selection.
- Role- Role refers to the arena of work and how the responsibilities are to be fulfilled.
- Responsibilities- It is the list of various job-related activities which the candidate is supposed to perform after his/her selection.
- Salary- This is the pay scale which a company is ready to pay in a month for work of the selective position.
- Incentives- It refers to commission and remuneration associated with the targets achieved.
- Allowances-Benefits and expenses which a company pays to the candidate.
Tips for Writing a Highly Effective Job Description
HR professionals should follow below mentioned tips for writing a highly effective job description for any position.
- Conduct In-depth Job Analysis
You know that job description is originated from job analysis. So, for writing a perfect and effective job description, you must do an in-depth job analysis. This will provide you realistic information regarding the duties to be performed for a specific position. It will help to find out the pre-requisite qualifications of a candidate needed to perform identified job tasks for the position.
- Write Down Precise Job Overview
Simply write down a job overview that is known as “job context”. This will enable candidates to gather ideas regarding the scope of the position and the nature of the job environment. You can write down the nature of the job, Location, Hours of work, weekly holidays, etc.
- Write an Attractive Job Title
Never forget to give attention to writing an attractive job title. Because it will help you to attract candidates and complete the selection process easier. It will be more efficient if you write industry standard and experience-focused job titles. Because experience-focused job title is enabled to reflect the job nature. So, google it for getting more ideas regarding attractive job titles. You can get ideas from industry experts also. But, definitely put an attractive job title for writing a highly effective job description.
- Write Down Vibrant Job Responsibilities
In case of writing a highly effective job description, you should have to write down the major responsibilities of the job in some bullet points. So that, candidates can quickly get ideas on what major tasks need to be completed for a specific position. Avoid writing down ambiguous descriptions like “Often”, “any other task assigned by the management” etc. Because these points will make your candidate insecure about a job application. Be transparent to show major tasks of the job for getting talented candidates.
- Write Down Skills and Qualification Requirement
In case of writing a highly effective job description, you must have to point out basic skills and qualification requirements which are essential to perform the job. You can also write down how many years of experience are mandatory for the position. You can also put what kinds of behavioral aspect is expected from a candidate to perform the job.
- Mention Salary and Actual Benefits
In order to attract the right candidate, you must have to put specific salary or salary range for the position along with other benefits like insurance, provident fund, transport facility, dormitory facility, housing facilities, etc.
- Reporting and Authorities
This will enable the candidate to know who will be reporting for the mentioned position and what type of authority he will get after being selected. You can add a little overview of company culture regarding behavioral restrictions and frankness that will motivate candidates to apply for the position.
During writing a highly effective job description, you have to focus on putting some career growth opportunities to attract the best people from the industry. Because actual talents are keen to career growth opportunities. If the candidate knows how he/she can make a contribution and get benefited from the job, they will be eager to perform better. So, there is a huge benefit of writing a highly effective job description.